attendance is essential to school success. Please be familiar with the
following policies regarding your student’s attendance. Feel free to
contact the Attendance Clerk with any questions.
only excused absences/tardies are for illness, medical appointments,
death in the immediate family, or court appearance, if documentation is
submitted. Absences for other reasons may be cleared by administration
with prior written request. Absences over 10 days in a school
year will require verification from a medical professional (Doctor’s
note) or from the school ‘s Health Technician or School Nurse. Students
with excessive absences or tardies may be referred to the School
Attendance Review Team (SART) or School Attendance Review Board (SARB).
have 5 school days to verify absences via phone, written note, email or
online report. After 5 days, a student will be considered truant.
To Report an Absence a Parent or Guardian may:
1. Call our office 909-464-9938
2. Report an Absence online (must be logged into our website)
Send a note in with the student upon their return to school. The note
must include the reason for the absence, the student’s full name &
grade, the date of the absence, and the parent’s name and signature.
4. Email the Attendance Clerk (with the same information as above) Jeanne_Sexton@chino.k12.ca.us
STUDENT SIGN-IN/SIGN-OUT PROCEDURES
arriving to school more than 30 minutes late will need to be signed-in
by a parent or guardian. A doctor’s note or a note from a parent can be
used in place of a parent sign-in.
- Students may only be signed
out by a parent/ guardian or other relative listed on the student’s
Emergency Information Card. A valid state issued ID must also be
- Students returning after being signed out for a
health appointment are requested to provide an appointment verification
slip or doctor’s note from the health care provider upon their return.
If none is provided, a parent must sign the student back in.
- Attendance laws and regulations apply to students being signed-in late and being signed out early.
cannot be pulled out of class early for pick-up. The student must first
be signed out and a State issued ID must be presented.
A.R.T. (ACADEMIC RECOVERY TIME)
- A student is considered tardy when he/she is not in his/her seat when the class bell rings.
- Students arriving after school has started must report to the Attendance Clerk.
arriving to school more than 30 minutes late need to be signed-in by a
parent/guardian unless a parent note or doctor’s note is presented.
that are tardy to any period will be issued a lunch-time academic recover the
following day to recover the academic time that they missed when they
were late to class. During this time, students will be in a study
hall environment and will have the opportunity to complete
homework/classwork, will be asked to summarize an article addressing the
importance of instructional time or given an alternate assignment.
Process: If a student wants to appeal their tardy, they are to report
to the ART room and talk with the administrator on duty. The
administrator will have a conversation with the student and determine if
their concern is valid. If the administrator believes the appeal is
valid, they will collect the students ART slip and release the student
to lunch pending further verification.
*Students that do not show up during their assigned ART time will be assigned a 40 minute after school detention.
Absences less than 3 days: Please utilize the teachers’ class pages on the website to view posted work or email the teachers directly.
Absences of 3 days of more:
Parents/Guardians may request homework by calling the office. Requests
received before 8AM will be available for pick-up between 3- 4PM.
Requests after that time may not be available until the next school day.
INDEPENDENT STUDY REQUESTS
who know in advance that they are going to miss between 5 – 20 school
days are encouraged to notify the Attendance Clerk. An Independent Study
Contract is available through March 23rd of the school year.
Independent Study will ensure that all days missed will be considered
excused absences if the student completes the pre-established work
designated by each teacher for credit.
To Request Independent Study:
shall request an appointment with the Attendance Clerk before or after
school for both parent and student to sign the Independent Study
Contract at least 10 days prior to absence.
- The Independent
Study Coordinator shall request work from teachers and have a work
packet available for student pick up the school day prior to the first
day of Independent Study.
- Student shall submit completed work to
the Attendance Clerk in the morning on the first day of return to
school. No late work is accepted.
California Education Code, any student who has three or more unexcused
absences or has been tardy for over 30 minutes on three or more days, is
considered to be truant. (EC Section 48260)
Truancy notifications are automatically generated after a fixed number of unexcused absences and/or tardies.
- 1st Letter = 3 unexcused absences
- 2nd Letter (SART Meeting required) = 6 unexcused absences
- 3rd Letter (SARB Hearing if necessary) = 9 unexcused absences