AGENDA 

Hidden Trails PTA Board Meeting 

August 25, 2021 

Board Members: President – Melanie Cisneroz, Secretary – Jennifer Gaynor, Treasurer – Kelly Hauser, VP of Fundraising – Esther Oh, Historian – Anh Hinh, Auditor – Nancy Dorado, VP of Programs – Danielle Yoo, Parliamentarian – May Evangelista 

1. Call to Order 
2. Welcome and New Board Introductions 

III. Flag Salute 

1. Treasurer Report 
2. Budget Review and Approval 
3. Programs/Fundraising 
4. Dine Outs 
5. Spirit Wear 
6. Fall Fundraisers 

VII. New Business 

VIII. Member Communications

AGENDA 

 

Hidden Trails PTA Board Meeting

 

August 3, 2021

Board Members: President – Melanie Cisneroz, Secretary – Jennifer Gaynor, Treasurer – Kelly Hauser, VP of Fundraising – Esther Oh, Historian – Anh Hinh, Auditor – Nancy Dorado, VP of Programs – Danielle Kim Parliamentarian – May Evangelista

1. Call to Order 
2. Flag Salute
3. Attendance
4. Approval of July Minutes 
5. Treasurer Report/Presentation of Bills
6. Programs/Fundraising
1. Dine Outs 
2. Spirit Wear
3. Fall Fundraisers
7. Historian Report
8. President Report
9. Principal Report
10. Teacher Representative Report
11. New Business
12. Upcoming Dates - First Day of School, August 9th, Budget Meeting (TBD)
13. Member Communications 
14. Meeting Adjourned

AGENDA 

Hidden Trails PTA Board Meeting 

February 2, 2021 

Board Members: 

President – May Evangelista, Secretary – Jennifer Gaynor, Treasurer – Ana Brown, Historian – Jill Doyle,  Auditor – Nancy Dorado 

1. Call to Order 
2. Flag Salute 

III. Attendance 

1. Approve January Minutes 
2. Treasurer Report / Update 
3. Programs / Fundraising 
4. Step It Up 
5. Spirit Wear 
6. Determine Pre-order deadline & delivery dates 
7. Discount for Teachers & Staff 
8. New Dine Outs 
9. Red Robin 
10. Applebee’s 
11. Chili’s 
12. Yearbook 
13. Winner announcement? 
14. 6th Grade Ads 
15. FC Yearbooks – Digital Yearbook 

VII. Historian Reports 

VIII. Principal Report 

1. Teacher Representatives Report 
2. Upcoming Dates: Next Board Meeting Mar 2, No 2/15 & 2/22, Spring Break 3/29-4/5 XI. Member Communications 
3. Meeting Adjourned

AGENDA 

Hidden Trails PTA Board Meeting 

November 3, 2020 

Board Members: 

President – May Evangelista, Secretary – Jennifer Gaynor, Treasurer – Ana Brown, Historian – Jill Doyle,  Auditor – Nancy Dorado 

1. Call to Order 
2. Flag Salute 

III. Welcome / Introduction 

1. Attendance 
2. Approve October Minutes 
3. Treasurer Report / Update 

VII. Programs / Fundraising 

1. Dine Outs 
2. Chipotle Rescheduled for Nov 7 
3. Spirit Wear 
4. Masks are in / CA Distinguished Shirts ordered 
5. Order assembly/Sale date? 
6. Holiday Shop 
7. Bookfair 
8. Yearbook 
9. Halloween Contests 
10. (8:00 a.m.) Step It Up – Guest/Representative: Heather Orosco 

VIII. Teacher Representatives Report 

1. Principal Report 
2. Upcoming Dates – Chipotle Dine out Nov. 7, Bookfair Nov. 9-22, Holiday Shop begins 11/9. Fall Break  Nov 21-29. 
3. Member Communications 

  

AGENDA 

Hidden Trails Elementary PTA Board Meeting 

February 04, 2020 

Board Members: President – May Evangelista, Treasurer – Sam Aguilar, Secretary – Jackie Villarreal, VP of Programs – Jennifer Gaynor, Historian – Christine Vasquez, Auditor – Laura Lee Zuber, Teacher Representatives – Marcella Stouffer & Manya Myers 

2019. Call to Order: II. Flag Salute: III. Attendance/Introductions: IV. Approval of Minutes from January 7, 2019. 
2020. Treasurers Report: 

Financial Report for January and December 1) December beginning balance $ January beginning balance $ 2) December total deposits $ January beginning balance $ 3) December total expenses $ January total expenses $ 4) December checks pending $ January checks pending $ 5) December balance on hand $ January balance on hand $ Updated Budget VI. Fundraising Report: 

1) See’s Candy 2) California Pizza Kitchen Dine out: $262.18 3) Chik-Fil-A Update: Tuesday, Feb 18 ALL DAY 6:30a-9p 4) Applebee’s Update – Fliers already out 5) Holiday Shoppe for 2020 VII. VP of Programs: 

1) Yearbook Pre-sale continues at $35 till last day to order (3/10) 2) Angels Night 2/24 Tickets Update – Need more announcements 3) Spring Dance is April 3 from 6:30-8:30 – Fliers to go out this week 4) AR Carnival 5) Leukemia & Lymphoma Results VIII. Historian’s Report: IX. President’s Report: X. Principals Report: XI. Teachers Report: XII. New Business: Kindergarten Play Request, School Office Supply – method of expenditure, Need 

to schedule next Association meeting date XIII. Old Business: Nominating Committee – 5 members needed – currently Yadi & Carmina. Last Day 

to Request Field Trips was 1/31. XIV. Anything Else? 

10. Upcoming Dates: Yearbook orders due 3/10. Pretzels for sale 2/5, 2/12, 2/19, Helping Hands DJ 

party is 9-10a on 2/19, Family Science Night 2/21, Angels Night 2/24, Literacy Day 3/4, Get Air Family Night 3/18, Pancake Breakfast 3/7, Sees Fundraiser 3/9-3/21, Spring Dance 4/3. Next Board Meeting is 3/3. XVI. Meeting Adjourned: 

AGENDA 

Hidden Trails Elementary PTA Board Meeting 

January 07, 2020 

Board Members: President – May Evangelista, Treasurer – Sam Aguilar, Secretary – Jackie Villarreal, VP of Programs – Jennifer Gaynor, Historian – Christine Vasquez, Auditor – Laura Lee Zuber, Teacher Representatives – Marcella Stouffer & Manya Myers 

2019. Call to Order:
2020. II. Flag Salute: III. Attendance/Introductions: IV. Approval of Minutes from December 3, 2019. 
2021. Treasurers Report: 

Financial Report for December 1) December beginning balance $ 2) December total deposits $ 3) December total expenses $ 4) December checks pending $ 5) December balance on hand $ Updated Budget VI. Fundraising Report: 

1) Helping Hands 2) Pennies for Pasta 3) Holiday Shop 4) California Pizza Kitchen Dine out scheduled for 1/15. 5) Chik-Fil-A Update 6) Applebee’s Update VII. VP of Programs: 

1) Yearbook Pre-sale continues at $28. Price increases beginning 1/11. 2) Holiday Gift Shop 3) Donuts w/ Dad | Muffins w/ Mom 4) Bookfair 5) Box Top Program 6) Angels Tickets Update 7) Spring Dance is Feb 7 beginning at 6 p.m. VIII. Historian’s Report: IX. President’s Report: X. Principals Report: XI. Teachers Report: XII. New Business: XIII. Old Business: XIV. Anything Else? 

11. Upcoming Dates: Yearbook price increases 1/11. California Pizza Kitchen Dine Out 1/15. Last Day 

to Request Field Trips is 1/31. Spring Dance 2/7. Next Board Meeting is 2/4. XVI. Meeting Adjourned: 

AGENDA 

Hidden Trails Elementary PTA Board Meeting 

November 05, 2019 

Board Members: President – May Evangelista, Treasurer – Sam Aguilar, Secretary – Jackie Villarreal, VP of Programs – Jennifer Gaynor, Historian – Christine Vasquez, Auditor – Laura Lee Zuber, Teacher Representatives – Marcella Stouffer & Manya Myers 

2019. Call to Order:
2020. II. Flag Salute:
2021. III. Attendance/Introductions:
2022. IV. Approval of Minutes from November 5, 2019. 
2023. Treasurers Report: 

Financial Reports for September & October 1) September beginning balance $ October beginning balance $ 2) September total deposits $ October total deposits $ 3) September total expenses $ October total expenses $ 4) September checks pending $ October checks pending $ 5) September balance on hand $ October balance on hand $

VI. Fundraising Report: 

1) Juice It Up- sold 10/2 & 10/16 10/30 bringing in $

2) McTeacher Night scheduled for 10/8 was cancelled due to circumstances beyond our control. It was too late to schedule an alternate October dine out.

3) Helping Hands Fundraiser will be presented at the rally on November 6 and run 

through November 20.

4) Wetzels Pretzels scheduled for November 6, 13, and 20. We are purchasing pretzels for $2 each and selling them for $3 each.

VII. VP of Programs:

1) Box Top Program continues. Next date Box Top Store date is November 12. 2) Red Ribbon Week recap 3) Trunk or Treat report 4) Pumpkin Patch & Character Parade recap 5) Nov Dine Out: Dog Haus Wednesday, 11/16 from Noon-8pm. 6) Chik-Fil-A – possible dine out Tuesday, Feb 18 (They don’t do Wednesday 

dineouts) 7) Possible dine out in May to replace cancelled October McDonald’s dine out 8) Angels Tickets Pricing 9) Spring Dance 10) AR Incentive / Carnival

VIII. President’s Report: 

1) Jennifer Gaynor is now also an authorized signer on the PTA account. 

1. Principals Report: X. Teachers Report: XI. New Business: XII. Old Business: Buddy Bench is now installed. XIII. Upcoming Dates: Helping Hands Rally 11/6, Box Top Store 11/12, Dog Haus 11/16, Wetzels 

Pretzels Nov. 6, 13, & 20 XIV. Meeting Adjourned:

AGENDA 

Hidden Trails Elementary PTA Board Meeting 

October 01, 2019 

Board Members: President – May Evangelista, Treasurer – Sam Aguilar, Secretary – Jackie Villarreal, VP of Programs – Jennifer Gaynor, Historian – Christine Vasquez, Auditor – Laura Lee Zuber, Teacher Representative – Marcella Stouffer 

2019. Call to Order: II. Flag Salute: III. Attendance/Introductions: IV. Approval of Minutes from September 3, 2019. 
2020. Treasurers Report: 

1) Monthly Financial Report

2) Balance per bank as of ______________: $

3) Pending checks issued: $

4) Balance remaining: $

VI. Fundraising Report: 

1) Kona Ice -sold 9/11 & 9/25 bringing in $117

2) Juice It Up- sold 9/18 bringing in $95

3) Helping Hands Fundraiser approved. New program dates: Nov 6-20

4) Membership totals: # of members:248 @$4.75 ea ($1178) + $1233.50 in 

additional donations = $2411.50 in net income to Hidden Trails PTA. ($6.25 total out of each $10 collected for membership is dues to National PTA, California PTA and Fifth District PTA.

5) Spirit wear ordered at Meet & Greet distributed. Total sales?

6) Movie night 9/20 concession sales:

VII. VP of Programs: 

1) Box Top Program continues for now. Next date Box Top Store date is Oct 8.

2) McDonald’s Dine-out. Date moved to Tuesday, _________. Earlier time?

3) Red Ribbon Week

4) Chino Police Dept Assembly / BMX Bike Assembly

5) No Carve Pumpkin Patch

6) Trunk or Treat – Guest: Trunk or Treat Coordinator, Tiffany Hamerla + 1?

7) Nov Dine Out: Dog Haus

8) New date for dance moving to spring:

VIII. President’s Report: 

1) Payments approved/checks issued. 2) PTA Training attended by Jennifer Gaynor & May Evangelista 9/7/2019 

May Evangelista attended the President session & Parliamentarian session. Jennifer attended the President session and Fundraising session. 3) May Evangelista, accompanied by Sam Aguilar 9/14/2019, added as check signer on Hidden Trails PTA account. Jennifer Gaynor pre-authorized to be added to the account by Sam Aguilar. Tina and Chanda removed from the account. 

1. Principals Report: X. Teachers Report: XI. New Business: Additional association meeting, bi-lingual banner, fundraiser opt-out XII. Old Business: Buddy Bench Installation. XIII. Upcoming Dates: Box Top Store 10/8, McTeacher Night 10/8?, Red Ribbon Week 10/21-25, , 

Trunk or Treat & Halloween Dance 10/25,Pumpkin Patch 10/28-31 XIV. Meeting Adjourned:

AGENDA 

Hidden Trails Elementary PTA Board Meeting 

September 03, 2019 

Board Members: President – May Evangelista, Treasurer – Sam Aguilar, Secretary – Jackie Villarreal, VP of Programs – Jennifer Gaynor, Historian – Christine Vasquez, Auditor – Laura Lee Zuber 

1. Call to Order: II. Flag Salute: III. Attendance/Introductions: IV. Adoption of Minutes: July 23 and August 28 
2. Treasurers Report: 

1) Monthly Financial Report

2) Balance per bank as of ______________: $

3) Pending checks issued: $

4) Balance remaining: $

VI. Fundraising Report: 

1) Kona Ice -sold 8/21 & 8/28 bringing in $____________.

2) Status of Dine out at McDonalds for October:

3) Helping Hands Fundraiser status:

4) Membership totals: # of members _____ @$4.75 ea + $________ in additional 

donations = $________________.

5) Spirit wear sales:

6) Woodstone Pizzeria Fundraiser follow up:

VII. VP of Programs: 

1) Box Top Program update:

2) McDonald’s Dine-out – Moving the date?

3) Red Ribbon Week

4) No Carve Pumpkin Patch

5) Chino Police Dept Assembly

6) Trunk or Treat

7) Nov Dine Out

8) Fall Dance – Moving to spring?

VIII. President’s Report: 

1) Back to School Night Recap

2) PTA Training 9/7/2019 – Jennifer Gaynor & May Evangelista

3) Check signers: May and Jennifer to be added, Tina and Chanda to be removed.

4) Volunteer Coordinator:

IX. Principals Report: Uniform Complaint Procedure 

X. Teachers Report:

XI. New Business: Changes to budget (copy distributed). Explain budget cuts made.

XII. Old Business: Buddy Bench Installation

XIII. Upcoming Dates: 

1) Volunteer Meeting Sept 5:

2) Room Parent Meeting Sept 12:

3) Art in Action Meeting Sept 16:

4) Movie Night Sept 20:

Chanda Ashley - PTA President met with parents. 1/8/2019 @ 8:45am in the Conference Room

Highlights from PTA Executive Board Meeting

A. Churro sales $141.82 (2 days of sales)

B. Before School Snacks - Donut Sales in the MPR coorinated by Lorraine cost is $1

C. Dine Out - Project Pie of Jan. & WoodSone Pizzeria for Feb. going to move date to 2/20 because of Family Craft Night

D. Recap - Feedback on Giving Night. (Parents, said it was crowed. Maybe more seating next year.)

E. Recap - Feedback on Holiday Gift Shop (Parents said it was Great, maybe next year run it a week before or after book fair)

F. Recap - Feedback on Book Fair (Parents, enjoyed the two days, Muffins with Moms & Donuts with Dads)

G. Family Craft & Dinner Night - Parents like the idea of a craft to paint & speghetti dinner

H. Talked about NEW approved "Buddy Bench". PTA will purchase a heavy duty steal bench for students to set at recess when then need a friend to play with.  The cost of the bench is just under $800.

I. PTA Executive Board Approved the spending budget of $1,000.00 for non-fiction library books.  This will be in addition to the $1,000.00 that was alloted from AR Read-A-Thon funds from 2018 Read-A-Thon.

J. PTA Excutive Board announced it was able to purchase 5 new tricycles for Kindergarten. Will be here Jan. 21st

K. The replacement Playground has arrived and will be installed soon. Installation date pemding.

L. The New Laminator PTA purchased for Teachers and office staff has arrived. 

M. Pennies for Pasta winner will be announced at this months rally

N. Need Volunteers for the 2019-2020 Nominating Committee for next years PTA Executive Board.

O. AR Shirt Design winner has been selected.